As specialist architects working in the field of accessible and inclusive design, we are regularly involved with projects that rely on Disabled Facilities Grants (DFGs) to fund essential adaptations. While DFGs are a vital resource for many clients, they can also introduce complexities that need to be carefully managed. In some cases, particularly on large-scale adaptations, pursuing a DFG can even risk delaying the project or increasing costs.
With that in mind, it’s crucial that both clients and professionals approach the use of DFGs with a clear strategy. Below I hope to outline some of the key considerations and practical steps to help ensure that DFGs are integrated smoothly into an adaptation project.
1. Start with the Occupational Therapist
As we all know, in any adaptation project involving a DFG, one of the most important relationships is between the designer and the Occupational Therapist (OT). As architects, we find that early engagement with the OT ensures the design and grant planning is tailored appropriately from the outset. Their input not only helps to shape the scope of works but is also critical in satisfying the grant approval process. Waiting to have conversations around DFGs until designs are finalised can lead to delays and revisions, so we strongly recommend having them as early as possible.
2. Understand the Local Authority’s Process
Each local authority administers DFGs slightly differently. It’s essential to become familiar with the specific procedures in the relevant area:
3. What Does Their Application Process Entail?
Some councils require full design drawings and quotes as part of the submission. Others may offer a fast-track route for certain types of works.
4. What Is the Approval Process and How Long Does It Take?
Timelines can vary significantly between authorities. Understanding this early helps manage expectations and avoid holding up the programme.
5. Who Signs Off the Works?
Knowing who has final decision-making authority allows for clearer communication and can help avoid surprises down the line. Sometimes it is approved on production of invoices, other times the Local Authority will need to sign off in person, and sometimes it is even down to the appointed Housing OT to sign off the works.
6. Are There Restrictions or Limitations On the Type Of Works Allowed?
Some councils may impose caps on costs, or limit works to what is deemed ‘necessary and appropriate’. This can sometimes be at odds with what we as designers feel is best for the long-term independence and wellbeing of the client.
7. Is a DFG Always the Right Route?
While DFGs can provide up to £30,000 of funding in England (with similar schemes in other parts of the UK), they are not always the best solution – particularly on larger, more complex projects. For example, some local authorities will not allow any works to proceed until formal approval has been granted. On a large project with a tight schedule, this restriction can lead to contractors having to down tools, disrupt site coordination and introduce costly delays. In some cases, the overall impact on the programme may exceed the value of the grant itself. This is why we always recommend that the feasibility of applying for a DFG is assessed as part of the broader project strategy. Input from the main contractor, project manager, and design team is essential to weigh up the practical and financial implications. The ultimate aim should always be to act in the best interests of the client, rather than automatically defaulting to grant funding where it may, cost the client more.
Summary
Disabled Facilities Grants remain an invaluable tool in enabling accessible and independent living for many people across the UK. However, to maximise their effectiveness and minimise potential downsides, early planning, open communication with the project team and a clear understanding of the local authority’s process are essential. It is also important to bare in mind that the larger an adaptation project gets, the higher the potential is that the grant will in effect cost more to facilitate than the value of it itself.
As architects specialising in accessible environments, our role is to guide clients through these decisions with honesty, clarity and a deep understanding of both the design and regulatory landscape. With the right approach, DFGs can be a powerful part of a well-considered and life-enhancing adaptation project.
